Rugby World Cup Limited and/or its associated companies (including the International Rugby Board) ("RWC", "us" or "we") have created this privacy statement to demonstrate its firm commitment to privacy. The following is a full description of our information gathering and dissemination practices for www.rwcwomens.com ("the site"). It sets out the way in which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1988 (as amended), the data controller is Rugby World Cup Limited having its principal place of business at First Floor, Huguenot House, 35-38 St. Stephen's Green, Dublin 2, Ireland.
Collection of Information
In general, you can visit the site without providing personal information. However, there may be times when we will request personal information in order that you may participate in the site's activities or features. Information is typically requested when you wish to enter contests, contact us, request particular information, or subscribe to our newsletter services and/or other services (for example, subscription services) available on the site. If you contact us, we may keep a record of that correspondence.
When you submit personal information to RWC through the site, you agree that your information may be stored and processed by and/or on behalf of RWC.
RWC may also collect information about your interaction with the site and the services on the site. This may include information about your computer and, where available, your IP address, operating system and browser type. In particular, RWC reserves the right to perform statistical analysis of user behaviour and characteristics in order to measure interest in and use of the various areas of the site and to ascertain the number of users that have visited particular web pages. RWC will provide only aggregated data from these analyses to third parties and this statistical data does not identify any individual.
RWC confirms that in general it will only use the personal information you provide within RWC. Where we want to pass your personal information on to someone else, unless you have already and/or previously given us your permission to do so, we will tell you - refer to the notices on particular web pages that let you know why we are requesting your personal information and to whom it will be made available. The option will then be yours to submit your personal information or not.
How We Use the Information
We collect and use your information in order to give you a better service and to provide you with information you request, including information about the Rugby World Cup tournament and/or the sport of Rugby Union. Your information is also used to fulfil your requests for certain services and/or to participate in certain activities and make the site more useful to you.
The personal information you provide may be used by us or our associated organisations to deliver the information or services you request, including but not limited to organisations such as Rugby New Zealand 2011 Limited (see below). For example, if you request us to do so, we may contact you when tickets go on sale, or when our third party supplier's audio/visual content service is available for you to subscribe to. Your personal information is also used to contact you when necessary (for example, to contact winners of competitions or games and/or to confirm the contact details you have provided to RWC).
In order to access some services or parts of the site, you will be asked to sign in with an e-mail address and to choose a password. In this case your chosen password and other information (including e-mail address) are collected and used to create a unique logon for you to access a particular part of the site (including to access and/or take advantage of certain services available on the site).
You have the right to prevent marketing information being sent direct to you. If you prefer not to receive information from us or from any other organisation to which we may wish to disclose your personal information, ensure that you do not tick the "opt in" box which appears where you are submitting your personal information.
The associated organisations to which, with your permission, we will release your personal information are limited to our worldwide partners, tournament sponsors and official suppliers, RWC and/or its associated companies, the International Rugby Board and the Member Unions thereof, organisations associated with us and the organising committees of IRB/RWC tournaments (including of the Rugby World Cup tournament). RWC will only disclose your personal information without notice when it believes disclosure to be required by law or regulation, or necessary to protect or defend the rights or property of RWC, the safety of the public or the users of the site.
Unsubscribing from site/services
If you have subscribed to any services on the site requiring registration (for example, to receive communications from RWC) and you no longer wish to be subscribed to those services:
(a) depending on the services you have subscribed to, you may have the ability to unsubscribe your personal information online (for example by clicking "unsubscribe" button or link on the site). In order to prevent your personal information from being viewed by others, you will be required to sign and/or log in with your credentials (for example, e-mail address and password);
(b) any request(s) to unsubscribe your personal information shall be in writing via e-mail to the e-mail address firstname.lastname@example.org with "unsubscribe" in the Subject line. Any requests shall include enough information to enable us to satisfy ourselves as to your identity and to determine the services from which you wish to unsubscribed.
By unsubscribing from any services requiring registration on this site, your subscription status will be set to inactive and you will not receive any further communication. If you wish to have your personal information removed, please refer to the procedures outlined below (i.e. under the heading "Your rights to access, correct, modify and/or remove your personal information")
Use of your information by Women's Rugby World Cup organising entity
RWC may disclose your personal information to the Women's Rugby World Cup organising entity if you have requested information about the Women's Rugby World Cup tournament (WRWC 2010). The organisation responsible for the planning and delivery of WRWC 2010 in England may process and/or store and use your personal information in order to send you communications regarding the organisation of WRWC 2010 if you have requested this information or service. Communications will always tell you how you may opt out of receiving further communications and will tell you how you can correct any personal information you have submitted.
The organisation responsible for planning and delivering Women's Rugby World Cup will comply with the information privacy principles set out in the Privacy Act 1993 of New Zealand and will ensure your personal information is protected by such security safeguards as it is reasonable in the circumstances to take.
If you do not consent to your personal information being forwarded, please do not send it to us.
We comply with the terms of the European Directive on Privacy and Electronic Communications (Directive 2002/58/EC) and, in particular:
• We will not send you unsolicited communications unless you have consented to receiving them;
• Communications we do send you will always give you an address which you may contact to opt out of receiving further communications.
Please understand that where you have opted out of receiving further communications, it may take us a few days to process your request.
Children under 16
If you are under 16, you must obtain the approval of a parent or guardian before you send us any of your personal information (such as your name, e-mail address, home address, date of birth etc).
Changes to this Privacy Statement
We reserve the right to change our security and privacy policies at any time. Accordingly, we recommend that you check this page periodically in order to review our current policies.
Links to Other Sites
The site may contain links to other websites whose privacy and information practices may be different to ours. You should consult the other websites' privacy statements and/or notices. RWC is not responsible or liable for the content or privacy policies of other websites.
We use physical, electronic, and managerial procedures to help safeguard the information we collect from you online. We urge you to take precautions to protect your personal information when you are on the Internet. Keep any passwords safe and make sure you use a secure browser.
Use of your information outside the European Union
Some of the organisations to which we may disclose your personal information may be situated outside of the European Union. In order to provide you with the information and services you require, we may need to transfer your personal information to these countries, some of which may not protect privacy and personal data rights as extensively as in the European Union. If you do not consent to your personal information being sent outside the European Union, please do not send it to us.
Your rights to access, correct, modify and/or remove your personal information
You have the right to receive a copy of and/or access, correct, modify and/or remove the personal information that we hold about you.
If you wish to receive a copy of the personal information that we hold about you, you shall make a request in writing to the contact details set out below. We may charge a small fee towards the cost of administering any particular request you make for a copy of such personal information.
If you wish to access, correct or modify any personal information you have provided to us, you have the right to have such information corrected and/or modified. The appropriate method(s) for accessing, correcting and/or modifying your personal information are set out below:
a) depending on the sites or service you have used, you may have the ability to access, correct and/or modify your personal information online. In order to prevent your personal information from being viewed by others, you will be required to sign and/or log in with your credentials (for example, e-mail address and password);
b) any request(s) to access, correct and/or modify your personal information shall be in writing and shall be directed to the contact details as set out below and shall include enough information to enable us to satisfy ourselves as to your identity and to process your request.
If you wish to have the personal information you provided to us removed and/or if you no longer wish for your personal information to be processed, stored and/or used, your request shall be in writing and shall be directed to the contact details as set out below and shall include enough information to enable us to satisfy ourselves as to your identity and to determine the personal information you request to be removed.
If you have any questions about this privacy statement, the practices of the site or your dealings with the site, you can contact us at the contact details as set out below.
Contacting the Site / Contact Details
You can contact us by emailing us at email@example.com or by writing to Rugby World Cup Limited at the address set out below.
This privacy statement is subject to change without notice.
This privacy statement was last updated on 2 July 2009.
Rugby World Cup Limited
35-38 St. Stephen's Green,
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